Automated Outreach System

The Problem

Every week, the Vanirr team ran business development trips to prospect restaurants in person. More often than not, the owner wasn't there or was too busy to talk. Hours on the road, barely any conversations. The team's time was being burned on visits that went nowhere.

The Solution

An automated outreach system that contacts prospects before the visit — checks interest, books an optimal time, and only sends the team out when there's a real conversation waiting.

How It Works

Target companies are loaded into the CRM. The system automatically researches each lead, determines whether they're qualified, and drafts a personalised messaging angle. A human reviews and approves the message, and the system sends it. If there's no reply, it follows up automatically after one week.

The Result

3–5 engaged leads per week, consistently. 3 closed deals in the first month, with a dozen more in progress. The team stopped wasting time on blind visits and started showing up to meetings that were already warm.