Invoice Processing System

The Problem

An India-based CFA firm processes 100+ PDF invoices regularly. Each one needs to be opened, data extracted manually, GST calculated for every line item, and entered into Excel worksheets. Tedious, slow, and prone to human error.

The Solution

A fully automated invoice parsing system that receives invoices, extracts all relevant data using AI, runs reconciliation checks, and outputs clean data directly into the client's Excel format.

How It Works

The client sends invoices via email or Telegram — PDF or image, either works. The system receives the upload, uses AI to extract line items, amounts, and tax details, then runs a reconciliation workflow to verify the numbers add up. If everything checks out (about 90% of the time), it logs directly into Excel. If the numbers don't reconcile, the system sends an alert and logs the item into a separate sheet for manual review.

The Result

Eliminated manual data entry for 90% of invoices. The remaining 10% that need human review are clearly flagged with the specific discrepancy — no more hunting through PDFs to find errors.